Steps For Choosing A Location For Your Corporate Event

Whether you are celebrating a lucrative year or hosting a conference, finding the right corporate event space is key. This space sets the foundation for a successful company event, allowing your guests to feel welcome and productive. Companies spend a collective $122 billion on meetings in the U.S., so you want to ensure that your event budget is spent well.

By taking the following steps, you can find an event facility that fits all of your organization’s needs.

Step 1: Determine a location radius.

Before you get lost in the sea of venue options, narrow your search to a specific radius. This way, your guests are not driving for hours to arrive at the space. By narrowing your options from the beginning, you can focus on more important characteristics.

Step 2: Consider size and catering capacity.

Booking an event space that can accommodate your guests and co-workers is essential, so check fire codes. You should also look into the capacity of their catering services, since some venues have food and drink limits. Check their banquet menu and services to ensure that they provide the type of meal that you are looking for.

Step 3: Know what you want the venue to provide.

You might want the venue to provide all of the decorations, so you can focus on other aspects of the event. Alternatively, your organization may want to bring everything to the venue. No matter your preference, talk it through with a potential event space to check whether they can accommodate your needs.

Step 4: Talk to potential venues about their AV capacity.

Some venues are higher tech than others. If you have a specific type of presentation in mind, be sure that the venue has the capacity to support that. This will prevent any same-day technical difficulties.

Step 5: Seek out the best ambiance.

While the logistical details are essential, ambiance is also central to a corporate event facility. There is a reason you are not meeting in your office. From the banquet menu to the decor, you likely want every aspect of the event to feel sophisticated.

By checking off the above items, you can find a venue that fits your technical needs and event theme. This will create an unforgettable conference or celebration for your guests and coworkers. It’s time to set a high bar for next year’s event.